Privacy Policy

1. Who we are

Pocket Chief! is made by STARWISH LIMITED (NZBN 9429053547750), Wellington, New Zealand ("we", "us"). Questions about privacy: aki@starwish.co.nz.

The official edition (Steam and direct download) uses our hosted service and our AI models, paid for with Cookies. The self-hosted edition connects to a server you or your administrator run; we do not receive its data (only the anonymous usage statistics in section 2), and its administrator decides how it is kept. The rest of this policy describes the official edition. Version 1.3.5 and earlier keep chats and memories on your device and send model requests through our service or a provider you configure; updating to 2.0 moves that data to the official service.

2. What we collect

• Screen activity, if you turn on recording. The app reads text from your screen on your device and removes things like passwords, email addresses, card numbers and the query part of links before uploading the text. Redaction is not perfect; for example, names can remain. Screenshots stay on your device.
• What you say to Chief. Chat messages, voice input (as text, transcribed on your device), memories, the items and projects she keeps track of, and your replies to her.
• Settings and devices. Your language, time zone and app settings, and basic information about paired devices, such as platform and whether you are idle.
• Optional features. Summaries from Claude Code or Codex if you turn on External agents, web pages you ask her to read, and the contents of an old profile you choose to migrate.
• Account and purchases. Your email address or Steam ID, your Cookies balance, purchases and refunds. We never receive your full card number.
• Usage statistics. Anonymous events such as "app started" or "setup step finished", tied to a random install ID and, in the official edition, a one-way hash of your account. They never include chats, screen text or other content.
• Error reports and logs. Technical records of server errors and requests, without request bodies or chat content.

3. How we use it

To run Chief: answer you, remember things, organise what you are working on and write reviews. We also use it to sign you in, deliver Cookies and charge for AI use, prevent abuse, fix problems and understand which parts of the app people use. We do not sell your information or use it for advertising.

4. Where it goes

• Amazon Web Services stores the service and its data in Sydney, Australia, and sends sign-in emails.
• Our model providers (DeepSeek hosted by Ollama, with DeepSeek's own service as a fallback) receive the messages and context each AI task needs, not your whole profile. They may process it outside New Zealand and Australia, including in the United States or China.
• Valve (Steam) handles Steam sign-in and purchases. Lemon Squeezy handles direct-download purchases as the merchant of record.
• Sentry (United States) receives filtered server error reports. PostHog (EU) receives the anonymous usage statistics; we have it discard IP addresses and keep no location.
• Web pages and webhook addresses receive requests when you use those features.

5. How long we keep it

We keep your data while your account exists, so Chief can remember you. Raw screen text is kept for 14 days; what she learned from it stays as part of your history. When you ask us to delete your account, we delete it and its data within 30 days, and backup copies expire 7 days after that. Purchase records are kept for tax purposes with your email address and Steam ID removed. Error reports are kept for no more than 90 days.

6. Your choices and rights

• Recording is optional. You can leave it off at move-in, pause it at any time, and control system permissions such as screen recording and microphone.
• You can export your full profile from the app's settings.
• To see, correct or delete your information, or delete your account, email aki@starwish.co.nz. We reply within 20 working days.
• If you are not satisfied, you can complain to the Office of the Privacy Commissioner in New Zealand.

7. Children

Pocket Chief! is intended for users aged 18 and over. We do not knowingly collect personal information from children.

8. Changes

We may update this policy. If we make important changes, we will tell you in the app or on this website and update the date above.